Job description:
Job Purpose: 

To provide end to end HR Operations support (international mobility) to employees, line managers and local HR across a designated region.


Principal Accountabilities:

Take ownership of the end-to-end transfer process by managing International Transfers, Domestic Transfers (for expatriates), Repatriations (as focal point) and Termination activities as sending and/or receiving advisor.

The IM Advisor is responsible for the following tasks:

• Manage transfer as a project by holding accountability for and coordinating all transfer activities as per the process & policy.
• Provide policy advice or/and clarify policy-related questions from the employee and the relocation advisor (and other parties if necessary e.g. line managers, business HR).
• Focus on high quality customer service in each aspect of the transfer process by applying Beyond Service Excellence standards. That includes setting up and facilitating all briefing calls and adapting them (timing & content) to the employee’s circumstances & needs.
• Cooperate closely with the Relocation Advisor (TEAM Relocations) making sure all applicable relocation services are delivered in timely manner.
• Coordinate the communication & tasks of all relevant parties in the transfer process to deliver their service correctly & timely. Provide the updates on the progress of the transfer to business HR & line manager.
• Prepare first time right documentation (including employment documentation, notifications) required as per process & policy applying data privacy principle.
• Process the payroll actions as relevant for each transfer type aligned with the principles of the data privacy, financial controls & data quality.
• Complete all actions as per the process & policy in timely manner (within agreed KPIs & SLAs).
• Escalate complex cases and queries proactively & appropriately to: coach, Team Leader, Relocation Advisor, IM Subject Matter Experts.
• Enable and promote best practice sharing between the team members striving for continual improvement of service delivery.
• Support other team memebrs by sharing own knowledge and expertise demonstrating teamwork approach.

Requirements:

• Tertiary qualification – preferably in HR or Business Administration.
• Minimum 2-3 years work experience – previous experience in Shared Service, Call Centre, Service environment is an advantage.
• Exposure to an administration and /or services oriented position preferable.
• Experience in service excellence.
• SAP knowledge is an adventage.
• English (fluent both written & oral).
• Strong IT skills (Microsoft suite of products).
• Ability to deal with large and complex volumes of information.
• Teamwork – collaborate & cooperate to get the job done.
• Interpersonal communication – develop & maintain relationships, exchange opinions & ideas.
• Personal effectiveness – analyze & solve the problem, plan, organize and manage own time and work.

Number of Vacancies:

• Meaningful work in a company that is universally respected as a truly global energy leader (one of the world’s biggest companies according to Fortune Global 500)
• Unique opportunity to fulfill your potential with personal and professional development programs
• Work in a smart and motivated team within a supportive and inclusive culture with strong values
• Attractive salary and bonuses
• Complex medical care and individual life insurance
• Sports programme & facilities e.g. Multisport Benefits Card, vouchers for free time activities
• Good atmosphere at work and comfortable working environment: own canteen and a few relax rooms
• Opportunity to participate in social and community projects