Specific Duties:

MAJOR RESPONSIBILITIES

• Establish and maintain an effective collaboration with managers, supervisors, Donor Sites and other stakeholders
• Act as point of contact for internal initiatives
• Provide update on coordinated projects and represent the department on various forums
• Improve internal communication channels in the department
• Organize meetings in required frequency and make sure there is necessary logistic in place
• Create sufficient documentation for various meetings e.g. presentations, agendas and minutes
• Assist managers in their queries
• Manage staffing activities according to best practice in the department and internal process cycle
• Coordinate recruitment tasks for the teams
• Process required actions in tools and applications
• Gather data from UK Fund Accounting teams and managers
• Generate reports for internal and external purposes, reconcile the data from various sources
• Take responsibility for created documents
• Ensure that the businesses operate in compliance with internal and external regulations and that escalation procedures are followed
• Identify associated risks and take appropriate remedial  action where necessary.
• Seek for opportunities to reduce administrative tasks or to perform them in the most efficient way
• Work on improving internal processes
• Perform additional duties as assigned by manager on ad-hoc basis

OTHER COMPETENCIES

COMMUNICATION

• Provide timely and professional responses to all enquiries.
• Keep direct managers, informed as to the work progress and status of requests.
• Establish and maintain good working relationships with internal clients and colleagues.

Organization

• Demonstrate good time organizational skills in order to meet deadlines.
• Maintain systematic filing practices.
• Adhere to clean desk policy and record keeping.

TRAINING AND PERSONAL DEVELOPMENT

• Take responsibility for own personal development and training.