Job description:

The primary purpose of the role is to provide logistical planning, coordination and support for External Relations (ER) Corporate.
The role reports to the ER Operations Manager although the successful candidate will work closely with Leadership Team members.

 
Key accountabilities
 

• Own and maintain calendar of events, business milestones, team activities

• Plan and manage a range of internal and external events and work with appropriate teams to ensure successful delivery.  This will include organisation of meetings, diaries and venue organisation both for face to face engagements and webcasts.

• Maintain distribution lists and contact information. Support outreach to stakeholders with respect to new disclosures such as scenarios, sustainability report etc.

• Support meetings including debriefs and workshops with key external suppliers, agencies and other partners, taking notes and following up on action items. 

• Support ER Teams in overall day-to-day communications activities including coordination calls within ER.

• Communicate updates to relevant internal audiences both in ER and other functions such as quarterly emails to focal points to review/update content.

• Support with tools: e.g. SharePoint and Yammer - updates and maintenance, create and manage a user friendly and interactive ER SharePoint environment to store and manage content including uploading and managing content to SharePoint.

• Research to source internal and external information such as reports, publications and other materials and insights or stakeholder identification and analysis.  Sourcing and developing best practice insights.

Requirements:

• Self-starter showing high degree of personal initiative

• Capable of interfacing and coordinating with wide variety of groups

• Strong organisational and interpersonal skills to communicate effectively, often working with remote teams.

• Strong time management skills and ability to prioritize multiple activities efficiently and accurately – but also comfortable with changes and urgent re-prioritizing, problem solving skills.

• Strong organisational, coordination and negotiation skills with a keen eye for detail. Good at time management;

• English C1.

Number of Vacancies:

• Meaningful work in a company that is universally respected as a truly global energy leader (one of the world’s biggest companies according to Fortune Global 500)
• Unique opportunity to fulfill your potential with personal and professional development programs
• Work in a smart and motivated team within a supportive and inclusive culture with strong values
• Attractive salary and bonuses
• Complex medical care and individual life insurance
• Sports programme & facilities e.g. Multisport Benefits Card, vouchers for free time activities
• Good atmosphere at work and comfortable working environment: own canteen and a few relax rooms
• Opportunity to participate in social and community projects