About the Opportunity

Dentons Business Services EMEA is currently seeking a Time Recording Specialist to join our Warsaw office. The goal of this role is to work with the team to increase results and time recording process effectiveness with standardization and automation. This role is accountable for managing daily workload and tasks in area of missing time reporting, timekeeper chasing and general time recording support for serviced European offices. It also requires training and support of users, effective relationships built with external as well as internal clients (Finance teams in the region, Partners, Customers).

The main goal is to increase accuracy and timeliness of time recording across all the offices in Europe.

About the role

• Verification of Time Recorded and Released
• Chase timekeepers to record their time
  • Sending reminders
  • Specific follow-up for some timekeepers (e-mail and phone)
• Monitor misallocated time
• Create daily, weekly, monthly, and ad hoc Time Recording reports and standard reports as requested
• Monitor and quality check of data (narratives) entered to the system
• Verification of time recorded to Temporary Matters
• Coordination of work with secretaries, partners, all timekeepers and other members of the Finance Team
• Control of what is already done, what is pending, mastering their work schedule up until the monthly closing
• Focus on enhancing existing reporting tools and explore opportunities for improvement, creation of new reports, modification of existing reports
• Cooperation with the Team Leader with implementation of the process across all European end-users
• Work on maintaining procedures and documentation
• Support and lead internal trainings and webinars on the process

About You

• 1 – 3 years’ experience in multinational organization (Finance area preferably)
• Excellent interpersonal and communication skills, both written and verbal (English ). Second language will be an asset (German, French, Russian)
• Confident using MS Office (Word, Excel, Power Point, etc. )
• Familiar with complex matrix organizations and team of teams approach
• The ability to focus on detail and follow-through on commitments
• Able to prioritize based on vision and strategic goals and multi-task particularly when working under pressure and to tight deadlines
• Resourceful and demonstrate strong problem solving skills (“growth mindset”), with the ability to make judgment calls in an experienced and professional manner
• Critical thinking and problem solving, making decisions independently
• Team player but also able to work independently and effectively with individuals at all levels within a team-oriented environment
• Experience in working with internal and external clients, excellent customer service focus
• Continuous improvement mindset and challenging “status quo”

What we can offer

Dentons is always looking to invest in the highest-quality talent, recognizing that our success is built on the diverse and unique strengths of each of the members of our Firm. Our team of business services professionals play a significant role in the success of Dentons, and we recruit Talent into a wide variety of areas. Here, we look for focused, flexible individuals from a variety of backgrounds who are team players. Previous experience within the legal sector is not essential. We want to give everyone the opportunity to develop his or her potential fully and, therefore, provide support, training and encouragement to members of teams at all levels.

To Apply

If you are interested in this role, please submit your CV and a brief cover letter. If you would like to ask any specific questions beforehand, please contact Anna at anna.koval@dentons.com  

About us

Dentons is the world's largest law firm, delivering quality and value to clients around the globe. Dentons is a leader on the Acritas Global Elite Brand Index, a BTI Client Service 30 Award winner and recognized by prominent business and legal publications for its innovations in client service, including founding Nextlaw Labs and the Nextlaw Global Referral Network. Dentons' polycentric approach and world-class talent challenge the status quo to advance client interests in the communities in which we live and work.