Royal Dutch Shell is a global group of energy and petrochemicals companies, operating in over 80 countries and territories and employing more than 90,000 people. Our core values of Honesty, Integrity and Respect for People define who we are and how we work. Royal Dutch Shell has developed a global network of Shell Business Operations to provide first-class services to Shell companies across the world.

Shell Business Operations (SBO) Krakow sits at the centre of Shell’s global businesses, providing an operational backbone to our essential business functions. Working in a vibrant community with strong values and a supportive culture, an SBO-Krakow job will offer the chance to build a lasting and meaningful career. As one of six Business Service Operations centres, located worldwide, a job in Krakow will give you the chance to interact and work with people across the world, helping to deliver excellent support to business clients and internal stakeholders as well as advanced financial operations.
Job description:

The Global Requisition to Pay (RtP) Operations Management Team manages the volumes of purchase order activities required to support business purchasing requirements within an end to end cycle that aims to pay Shell's 3rd Party suppliers within agreed payment terms. The RtP Analyst position exists to ensure RtP transactions and workflows are processed and that all associated day−to−day activities are delivered at top−quartile performance levels. The RtP Analyst will also seek and execute continuing improvements within the process and act as a primary RtP contact for issues related to legal entities transacting in the ERP, and form part of the global network of RtP Focal Points supporting stakeholders in production and maintenance of ERP Purchase Orders. This role will resolve RtP issues with Requisitioners, Procurement Staff, Vendors, Tax and Finance, and ensure that RtP processes are understood and followed. This role might also support the RTP Operations Manager, EMEAR in conducting KPI analysis on a regular basis to drive continuous improvement.



Principal Accountabilities:

• Produce ERP Purchase Orders from ERP Requisitions.
• Maintain Purchase Orders and resolve any associated queries on a timely basis. This involves close liaison with the designated invoice query focal point ƒ the Business community and Accounts Payable.
• Provide commercial and RtP advice to stakeholders, including Business Originators, requisitions, receptors, Accounts Payable, and Vendors. All consistently in line with RtP guidelines and the Shell Group Category Management and Contracting Process.
• Identify and analyze diligently all the issues related to Non Compliance and late payment of invoices and improve the performance.
• Identify potential RtP Continuous Improvement opportunities in support of the drive for greater RtP efficiency (especially opportunities for greater automation, and consolidation of activity), and possibly take part in these CI initiatives to assist in the implementation and execution of actions arising
• Possible attending in monthly KPI meetings ƒ Execute calls and deliver Group KPIs to Targets, ERP wide (Payment on Time, drive down PO Non− Compliance, PO Automation)
• Work in close coordination with Category managers, Procurement Managers and Senior Buyers in maintenance of Contracts and Outline Agreements in CMS and ERP System.
• Aggressively lead, analyze and drive Channel Management & RtP compliance. Ensure the correct and most efficient RtP Channel (ERP, GCC) is used to execute transactional requirements.
• Identify and highlight noncompliance to the correct RtP Channel and and take action to ensure future compliance (from raising awareness, connecting business to CP, to addressing training needs)
• Ensure workflow items received are dealt with efficiently and effectively. Execute efficient follow−up process to ensure workflow issues are driven to closure.
• Act as gatekeeper for any new Vendor requests. This is a challenge to the business to ensure that only the minimum necessary number of new vendors is added to Master Data records.
• Assist in assessing Tax implications for all relevant Purchase Orders.
• Identify opportunities to maximize use of ERP automation capabilities and executing the consolidation of all transactional processing into CP Operations.

Requirements:

• Experience of RtP processes and ERP (SAP R3) system functionality.
• Knowledge of the contracts and category strategies for commodities that are being supported.
• Good knowledge of Master Data requirements, and set up of processes and procedures.
Key Competences:
1. UNDERSTAND BUSINESS AND DEMAND
2. UNDERSTAND, EXECUTE AND IMPROVE CP PROCESS AND SYSTEMS
3. UNDERSTAND, EXECUTE AND IMPROVE THE REQUISITION-TO-PAY (RTP) PROCESS

Dutch Language skills are required (min. B2 level). If sufficient level is presented, language allowance will be granted.
 

Number of Vacancies: 1