About us

Capgemini is one of the world's foremost providers of consulting, technology and outsourcing services.

Capgemini Business Services department is one of the first and the biggest outsourcing centers in Poland providing services in 30 different languages in the areas of: finance, accounting, banking, procurement, customer care and marketing services. Business Services employs over 4000 specialists in its offices located in Krakow and Katowice.

Position purpose

We are looking for a candidate to perform administrative and project management duties for and on behalf of the Executive Management, VPs, Directors and Senior Management representatives. The purpose is to deliver the highest standard of support as a first point of contact and create professional image of the Superiors and the company among Clients and coworkers. 

Main accountabilities

• Support event management; on request join meetings/calls, take meeting notes, collate and distribute them and take required actions 
• Timely and accurate execution of given tasks and projects management activities related to the respective VPs 
• Evaluate information from team calls and reports to determine those that require action; plan, develop, and maintain a system to generate reminders for completion deadlines
• Responsible for administrative management and coordination of AIE Stockholm and Malmo (Innovation Lab) 
• Support in various Superior’s projects 
• Procurement support 
• Liaison with clients and close collaboration with staff across all units/departments on behalf of the Superiors and during their absence 
• Inbox management 
• Maintenance of contact lists, mailing lists 
• Knowledge of global and local policies and ability to action them 
• Collate and distribute: weekly, monthly newsletter 

Requirements

• Graduate with minimum 2-3 years of experience as an office administrative assistant 
• Good working knowledge through experience of office administration 
• Fluent English communication skills (Oral, Written & Presentation) 
• Advanced knowledge of MS Office package (including PPT) 
• Strong computer and Internet research skills 
• Strong organisational skills 

What we offer

• You will work in multinational, stable company for c.a. 100 Blue Chip Clients - known, global brands, supported by 6000 professionals in 30 languages.
• You will gain space to fulfill your ambitions and develop your career, opportunity to take part in transition projects. We operate according to Lean and Kaizen philosophy.
• You will choose your career path (experts or managers) – you will work among professionals (over 900). We will support you to gain knowledge (20 000 online trainings and in class) and get certified (e.g. ACCA, Prince2, PMP). You will have the opportunity to take part in coaching programs and develop your knowledge in experts communities.
• You will work in line with high, international work standards and you will have an opportunity to engage in CSR initiatives.
• You will be appreciated for your results and professionalism – based on clear rules of promotion. Our company applies a wide choice of perks (free private medical care for you and your family, additional life insurance). We help to keep right proportions between your work and private life (Business Parent Program).
• As a disabled person you will get professional support. We are open to provide assistive technologies for people with diverse disabilities. We care about inclusion and equal rights approach. We conduct disability awareness trainings. Join our Win with Capgemini Program for people with disabilities.