Candidate’s profile

• Fluent English (C1) and French (C1)
• Excellent communication skills needed to interact at various organizational Levels
• Readiness to take own initiative
• Great Customer Service Skills
• Ability to learn quickly
• Team player attitude
• Advanced knowledge of MS Office package
• Strong computer and Internet research skills

Job description

• Responsibility for timely and accurate accomplishment of given tasks and projects management activities related to the direct VPs, Directors
• Complex organization and monitoring of internal and Client meetings, tele & video calls, conferences, Senior Management trainings etc.; on request: join meetings/calls, take minutes, collate and distribute them and take required actions
• Preparation of Power Point presentations & required financial reports upon request
• Travel arrangements including travel documentation, logistics, accommodation and respective approvals; travel/expense/accommodation and other log updates when required
• Claiming expenses for Superiors and credit card reconciliation; close collaboration with respective finance and expense teams across SBUs
• Handle time report entry and approvals
• Support in various Superior’s projects: manage project related logistics including project numbers, resources, quotes, descriptions, summaries and status; upon request create or contribute to project/team/HR/Finance etc related reports and presentations
• Procurement support: help/assist VPs/Directors with registration of purchases across all Business Units affecting their projects
• Liaison with clients and close collaboration with staff across all units/departments on behalf of the Superiors and during their absence
• Inbox management on request
• General administration duties and ad-hoc requests
• Provide EA back-up support to others when needed

Your team

The Executive and Admin Services is a Team that supports Capgemini Executives across the globe in their daily tasks and projects. We manage calendars and business travels, organize internal and client meetings and all kinds of events. We manage small and big international projects, have experience in operational management and reporting services.  What is more, there are also various expert roles in our team. But of course all this is not everything we do. At the same time we manage to have fun together as a Team, organizing our EAS nights out throughout the year. Feel welcome to apply!