Job Purpose:
The Recruitment Administrators primary responsibility is to provide recruitment administrative support to colleagues and candidates across the EMEA region. First-rate day to day support is required to ensure both business and candidate satisfaction from the HR service.
 

Responsibilities:
Key Accountability
• Accountability will be held for the effective management of recruitment administration under the day to day direction of the Recruiters plus the Talent operations Manager – EMEA
• Responsible for candidate activity through to Day One (start dateDiary Management
• Arranging interviews: coordinating the diaries of internal interviewers and candidates alike, responsible for booking meeting rooms, telephone and video conferencing details as required plus sending invites to relevant parties

Offer Administration
• Offer letter and pack generation including obtaining signatures and sending to candidates at the earliest opportunity
• Taleo offer process management including ensuring candidate statuses and approvals follow the correct internal processes
• Manage HR new hire spreadsheets and any local induction lists of new starters as required
• Ensure start date is effectively communicated to all relevant parties and the background screening and onboarding processes are managed in a way that enables this date to be realised
• Complete New Joiner Forms and send to the Human Resource Central Services team (HRCS)
Taleo Administration
• Obtain and manage storage of interview notes for all candidates in accordance with internal data retention policies
• Distribution of CVs to key stakeholders
• On-Boarding
• Responsible for initiating the internal onboarding process including sending onboarding communications to candidates and Hiring Managers
• Responsible for initiation, process management and escalation of the background screening process
• Raising any issues to Recruiters / HRBPs regarding known immigration matters / background
• Produce offer packs ensuring these are checked and signed off prior to despatch
• Produce employment contracts for signature
• Ensure completion of full on-boarding process and submit relevant paperwork as required
Project Related Assistance
• Provide support on project related corporate initiatives
General Administration
• Maintenance of a recruitment tracker
• Respond to general external and internal enquiries in a professional and timely manner including managing Hiring Manager, Recruitment Agency and external candidate enquiries
• Provide general administrative assistance as required

• Occasional support to the Global Talent Acquisition team as required such as with programmes and events
• Business and general meeting attendance where required.

Qualifications - External
Requirements:
Skills and Behaviours
• Recruitment Admin or general Administrative Experience and excellent organisational skills with the ability to work simultaneously on multiple tasks in a pressurised environment.
• Experience of working to tight deadlines with a strong results focus
• Strong attention to detail coupled with a high level of accuracy
• An enthusiastic team player who actively contributes in a flexible and adaptable manner
• The ability to communicate professionally at all levels both verbally and in writing
• Experience of working in a customer service environment with strong client orientation skills
• Proven experience in MS Office products, knowledge of PeopleSoft HR system / Taleo (or other Applicant Tracking System) would be advantageous
• Builds rapport and co-operative relationships with clients
• Takes accountability and ownership to get things done
• Works collaboratively with colleagues to provide support and build best practice processes to deliver service excellence
• Considers how processes can be improved to enhance service provision and makes recommendations