Executive Assistant

Aon sp. z o. o

The main responsibility of Executive Assistant will be providing administrative support to Business Leaders across locations and Solution Lines:

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
• Proactively managing email and diary,
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
• Planning and organising travels
• Submitting of company expenses
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed,
• Drafting emails and communications as requested,
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc duties, requests and initiatives to ensure the proper workflow.

Requirements:

• Fluent English – at least C1 level (CEFR scale),
• 1-2 years of previous administration and office experience in a professional, client orientated environment, previous PA experience would be an asset
• Fully competent with MS Office
• Personal effectiveness, good organizational and time management skills,
• Excellent interpersonal skills,
• Reliable, trustworthy and maintains confidentiality,
• Ability to deal with stress and tight deadlines,
• Strong problem solving skills,
• Strong communication skills - both written and verbal and with all levels of seniority,
• Spotless record and strong ethos

We offer:

• Diverse and inclusive workplace - we value openness and authenticity and believe in the power of feedback
• Flexible remote work environment and offices in close proximity to Krakow’s city center,
• Employee-appreciation culture (multiple recognition programs)
• The best medical cover on the market with free dental care
• Wellbeing awareness (access to free mental health helpline, Stay-Well Day off, lectures, sports and more)
• Generous benefits package (personal accident insurance, benefit platform for vouchers and more)
• Internal career opportunities, individual development plan, professional development training and resources
• Lots of social events, charity actions and opportunities to integrate with colleagues