Overview

ABOUT BNY MELLON

BNY Mellon is a global investments company dedicated to helping its clients manage and service their financial assets throughout the investment lifecycle. Whether providing financial services for institutions, corporations, or individual investors, BNY Mellon delivers informed investment and wealth management and investment services in 35 countries. As of March 31, 2021, BNY Mellon had $41.7 trillion in assets under custody and/or administration, and $2.2 trillion in assets under management. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments. BNY Mellon is the corporate brand of The Bank of New York Mellon Corporation (NYSE: BK). Additional information is available on www.bnymellon.com Follow us on Twitter @BNYMellon or visit our newsroom at www.bnymellon.com/newsroom for the latest company news.

The Team:

The International R&C team oversees risk and compliance across Asia Pacific (APAC), Europe, Middle East and Africa (EMEA), Latin America (LATAM) and Canada, encompassing all risk and compliance disciplines, businesses and legal entities. The team provides holistic, enterprise-wide support and challenge to the regional management teams and lines of business across all International locations, as they pursue growth opportunities outside the U.S. 

Role Scope:

To act as the confidential Executive Assistant to a team of Risk and Compliance (R&C) senior leaders.  

Independently completes the full range of advanced administrative activities which are frequently diverse, highly complex in nature.  Effectively prioritise the needs of the executives as prescribed by established guidelines, managing competing requests and switching focus as needed, often required to negotiate prioritisation of administrative activities.  Evaluates non standard problems and uses judgement to develop appropriate solutions and procedures.  Operates effectively with a significant degree of time management and work method/approach latitude.  Responsible for the detail interaction and management of communication with the assignment executive team members.  Interactions are sometimes at the leadership level.  Appropriately and effectively addressing highly complex issues escalated to the assigned executives being supported. 

Job Description

The ideal candidate should have excellent verbal and written communication skills, first class organisation skills, well-developed decision-making abilities, and excellent time management. 

• Able to manage complex busy senior leadership diaries
• Liaise with executive and senior administrative assistants to handle requests/queries from senior managers
• Support the management of the senior executives’ in-boxes, escalating and actioning items as appropriate, including close engagement other senior International R&C leadership colleagues 
• Ability to prepare and distribute meeting agendas, take detailed meeting minutes, proofread documents, reports and other materials
• Book and coordinate travel arrangements, submit expense reports 
• Typically conducts a range of administrative assignments related to the smooth operation of the assigned executive team including production of materials that may be sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors
• Appropriately and effectively address highly complex issues escalated to assigned members of the team
• Understand the department policies and procedures and be the source of information to the team
• Help coordinate team activities, conferences, events, townhalls, help with ordering office supplies etc
• May be required to coordinate special projects and tracking of information e.g. vacation, travel and expenses etc
• Create and edit documents, spreadsheets, and presentations as and when required 
• Performs advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures

Qualifications:

• The candidate must be proficient using the Microsoft Suite of applications, including Outlook, Word, Excel and PowerPoint. 
• 5-10 years of total work-related work experience or a bachelor’s degree in lieu of some experience may be considered
• A degree or relevant business certifications desirable.

Our offer:

• Full time contract of employment
• City Centre locations close to main railway station and flexible working arrangements
• Flexible benefits package, including life and medical insurance, health screening, fitness discount programme, employee assistance program
• Award-winning Wellbeing Program supporting you with your unique health and wellbeing needs
• Pension scheme 
• On-site childcare and a parental buddy programme
• Exciting opportunities for career and global mobility
• Diverse and inclusive environment
• Employee Referral Program
• Recognition programmes

Employer Description:

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.