Job Description & Summary

HR Administration and Payroll Competency Center is providing end-to-end HR and Payroll processes for multi territory Clients. We are a managed HR and Payroll services provider with our own integrated HR Admin and Payroll delivery platform, our own HR & Payroll teams and our process optimisation and improvement specialists. Our employees are building a partnership cooperation with the Clients to ensure the best results.

As Senior Payroll Specialist for Switzerland, you will be responsible for:

Executing and supporting end to end payroll processing and any other payroll processes where the command of local language might be required as well as the corresponding customer service

Your role will include close collaboration with the customer, payroll stakeholders and third party providers.

Senior Payroll Consultant

Location: Kraków/Warszawa

Responsibilities:

• Deliver the highest quality of service in payroll operations by executing all activities in compliance with existing procedures, legal regulations and customer requirements 

• Ensure the timeliness and accuracy of end to end payroll processing 

• Partner with the customer’s stakeholders to resolve any issues related to payroll inputs

• Process payroll payments in the bank system including any controls and initiate the treasury release

• Monitor the status of payroll payments and handle the rejections

• Perform any statutory / compliance activities as required or monitor their execution by third party provider

• Collaborate with third party provider to reply to any queries or requests from the local authorities 

• Perform the tasks supporting the accounting: generate the journals, reply to queries, provide copies of documents 

• Execute the process of electronic payslips handling

• Communicate any risks to payroll processing or deadlines, report the status of payroll activities in a timely and accurate manner

• Support year end processes or any other country specific processes not related to monthly payroll runs

• Collaborate with the customer to provide information and documents needed for the internal and external audits

• Initiate and actively support any continuous improvement activities or other process and/or tools improvements

• Deliver the highest quality of service in helpdesk area

• Actively take part in any activities focused on continuous improvement of customer service 

• Execute all activities in compliance with existing procedures and keep the help desk scenarios up to date

• Act as a backup for Payroll Subject Matter Expert when required

• Keep the knowledge of processes and country specific information up to date by attending recurring courses or any other training activities as well as using existing documentation, act as a trainer

• Act as back-up for team members

Requirements:

• Experience in SAP payroll /ECP

• Previous experience in payroll processing for Switzerland; alternatively compensation & benefits operations (2-3 years on independent position) 

• Curiosity and need to understand both the details and the context

• Quick learner with a desire for continuous improvement

• Fluent command of English that enables clear and concise communication

• Good command of the local language enabling payroll related communication

• Excellent organization and management of own work

• Ability to coordinate the execution of payroll cycle, sense of ownership of assigned tasks

• Accuracy and attention to details

• Ability to cope with different situations and under pressure of time

• Attitude to view problems as issues to be solved rather than obstacles

• Good knowledge and practice in using MS Office

We offer:

• An energizing workplace built on a flat structure and open culture that will allow you to have a visible impact on how things are done.

• We encourage a collaborative working environment while offering numerous development opportunities for our employees (including training, talent programs, and international assignments).

• We balance interesting, challenging, and rewarding work with many initiatives and programs focused on well-being, especially in the area of mental health.