We work in a hybrid model! Recruitment process for this position and onboarding trainings are conducted online. 

At Capgemini, we're proud to be a global leader in working with companies to transform and manage their business by harnessing the power of technology. We are guided everyday by the purpose of unleashing human energy through technology for an inclusive and sustainable future.

We are a responsible and diverse organization, with a strong 55-year heritage and deep industry expertise. We are trusted by our clients to address the entire breadth of their business needs — from strategy and design to operations. Our actions are fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. 

About the role:

As an Event Manager, you will join the Capgemini MACS team to manage and orchestrate events during all phases of the event lifecycle. Together with marketing leaders and business executives, you will shape Capgemini’s presence at events. You will be responsible for planning, organizing, and executing various events and conferences within Capgemini. Your primary goal is to create impactful and successful events that align with our business and marketing objectives and enhance our reputation. From the early planning stages to program development, execution, and post-event analytics, you will play a key role within our Marketing & Communications team.

You will collaborate and engage with executive teams, marketing teams and experts across marketing and the business. As an Event Manager, you will manage pre-event planning, bringing together appropriate team members throughout planning phases to collaborate on strategies, ideas, and plans. You will own the event design and creative delivery workstream, will have visibility into the event budget and will own all event-related project management. Event managers will create timelines and identify contingencies across event workstreams. You will collaborate with the core-team to develop communication plans and prospectus/event materials for internal delegates. Event managers are responsible for completing each project and leveraging data to improve future events and sales opportunities.

Our Requirements:

• Global event management experience is a must.
• Around 7-10 years of event planning, management and execution experience required.
• Passion for marketing and communication, confirmed by at least bachelor’s degree in English, Marketing, Communications or Psychology.
• Ability to manage all aspects of event logistics, including budgeting, vendor management, and on-site coordination.
• Strategic thinking when it comes to event planning and alignment with event objectives.
• Strong communication and interpersonal skills (including facilitation, stakeholder management and expectation setting).
• Strong project management skills.
• Experience with managing and collaborating with a diverse group of senior leaders, marketers, marketing professionals - understanding and balancing requirements and ensuring the event satisfies the team and the brief throughout the event process.
• Vendor and supplier management and negotiation experience.
• Creativity and innovation in event planning, design, and execution.
• Demonstrated leadership skills.
• Ability to travel.
• Being comfortable working under tight timelines to meet multiple deadlines.
• Motivated and inspired to improve the bottom line, process, and ways of working as needed.
• Flexibility to work across different time zones.
• Fluent English (spoken and written).

Your future tasks:

• Managing and orchestrating events end-to-end.
• Translating business objectives into inspiring and engaging event experiences.
• Planning and maintaining the event calendar (industry, analyst, partner events) for attendance and sponsorship after understanding the objectives of specific business areas and practices.
• Preparing for meetings, organizing guest speakers, and ordering event supplies.
• Managing conference sponsorships and calculating budgets.
• Researching venues, vendors, suppliers, and travel then negotiating prices and booking.
• Working with a larger marketing team to create marketing collateral and event branding, while using different channels like internal communications, campaigns, web, and social media to publicize and promote the event.
• Working with the local marketing teams where applicable.
• Liaising with external vendors and agencies, internal legal and internal finance teams.
• Creating event reports with event highlights (for executives and participants).
• Reporting the event outcomes and suggesting improvements for future delivery.

What have we prepared for you?

A lot of benefits: 

• Private medical care and life insurance with ability to buy additional packages (e.g., dental care, senior care, oncology) on preferential terms
• Access to Capgemini Helpline with possibility to chat with therapists
• Bonuses for recommending your friends to Capgemini.
• Access to Inspiro app with rich audiobooks database
• Access to our NAIS benefit platform (40+ options available: Netflix, Spotify, Multisport, cinema tickets, etc.)

Personal and professional development: 

• 70+ training tracks with certification opportunities (e.g. MS Azure, AWS, Google) on our NEXT training platform
• Platform with free access to Pluralsight, TED Talks, Coursera materials and trainings
• Free access to Udemy Business account with ability to use during and outside working hours
• Transparent performance management policy

Our legendary atmosphere:

We value teamwork and good relationships. We work together, drink coffee together, and form friendships both inside and outside of work.

• No official dress-code
• Various communities: OUTfront, Women@Capgemini, Foreigners Community, and more
• Day off for volunteering
• Ability to implement world-changing initiatives thanks to our Grant Program
• The award of "Top Employer Poland 2024" and "Top Employer Europe 2024" - proof of our commitment to creating an exceptional work environment and caring for the development of our employees

Who are we?

Being one of us means constant development among other great people. It's a team who you want to spend time with, during and after work. Trainings and initiatives make your daily tasks more interesting, fun, and unique.

One of Capgemini Poland’s teams that you can join is MACS (Marketing And Creative Services) – Capgemini’s in-house agency which provides services across the globe. MACS as a part of Capgemini Business Services unit, has around 75 copywriters, marketers, designers, and developers from a wide variety of backgrounds and 13 different nationalities.

It's time to #Get the Future You Want!

Your life is in your hands, and you have the opportunity to improve it, develop yourself, and simply — join us :)

Do you want to get to know us better? Watch this short video: Who are we statistically at Capgemini Poland in 2022? 

Do you have any additional questions about working at Capgemini? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on TikTok! — @capgeminipl.