For our Client, Danone, we are looking for candidates for the position of Admin Specialist. The team you will be working with is One Danone Business Services (DBS), responsible for delivering standardized and comprehensive solutions to improve work quality and employee, customer and supplier services across Europe. One DBS operates through various departments, covering areas such as Procure to Pay, Record to Report, Invoice to Cash, Employee Services, Master Data Management, Internal Control, Tax. One DBS function is based in Warsaw and supports various business functions to enhance operational efficiency across Europe.
Admin Specialist DACH
Admin Specialist DACH
Work place: Warszawa
Ref. no 87/5/2025/MW/12308/3935
Requirements
- previous experience in either HR Admin role(s) or role(s) in a shared services environment,
- understanding of ES and HR policies and processes to ensure correct data management,
- knowledge of German, Austrian or Swiss labour law is a plus,
- proficiency in working with a ticketing tool (e.g. service now) and affinity to work in different tools,
- service-oriented mindset with high quality of work outcome,
- excellent data management skills, ability to process big volumes of data with high accuracy,
- strong interpersonal skills with the ability to communicate clearly and effectively,
- proficiency in German (C1) and English (min. B2),
- capable of managing multiple tasks simultaneously while maintaining high accuracy and attention to detail.
Responsibilities
- managing employees' data, creating employees' profiles and maintaining them,
- implementing changes made to variable and recruiting data throughout the employment lifecycle, such as: new hire, salary changes, benefits data, international mobility, promotions, transfers, working hours, cost center changes, terminations and other job or personal data changes,
- responsible for document preparation and management of standard, tracking and storing linked to the hiring and exit of employees, as well as any contractual changes made throughout their employment, new hire contract, contract conversion or extension,
- benefits management, eg. assigning employees to benefit schemes per their eligibility,
- collect required signatures,
- ensure proper storage,
- monitor scheduling,
- manage overtime/undertime and supporting documentation for time and attendance record,
- consolidate time records input for payroll,
- ensure data is updated in HR systems, e.g. success factors as needed.
We offer
- competitive employment terms based on an employment contract with an international, prestigious company,
- work in a professional environment with a well-developed feedback culture,
- flexible work model in a hybrid system (2 days a week working from the office in Warsaw),
- workation - the ability to combine work with leisure - for 30 days a year, you can work from virtually any location in Europe,
- access to a benefits platform offering discounts on company products and vouchers for cultural and sports events,
- subsidy for Luxmed/Medicover - after all, we prioritize health, subsidy for a Multisport card,
- life insurance and Employee Capital Plans (PPK).
