Job description:

We are looking for an experienced Legal Support Specialist/Paralegal to join our Global Litigation legal team, based in Krakow.

Where you fit in
You will join Shell SBO’s Global Litigation legal team, reporting to one of our Matter Management Systems Analysts in the Strategy and Coordination team.  The role is primarily project based with a touch of IT and finance IT and covers a wide variety of work supporting matter management, including preservation of data in the matter management system, project development, reporting, legal budget and spend tracking, and payment of settlements and awards.  The candidate needs to be flexible as working hours may be outside normal working hours from time to time, due to the global team location.  Must be able to work remotely with instructing lawyers and staff who are not co-located.

What’s the role?
As a Legal Support Specialist/Paralegal, you will support a global legal team of litigation lawyers and specialists on a variety of dockets and projects.  A key focus will be working in our case management system.  The role will also include processing payments of settlements and awards, tracking legal spend and supporting accurate legal spend, provisioning and reporting.
The successful candidate should have experience and working competence in a matter management system.  A strong personal drive and the ability to maintain resilience when managing a varied workload, sometimes under time constraints, is important.  He/she will be confident and credible with an aptitude for rapidly building and maintaining trust and the ability to work effectively both independently and as part of a team to provide robust and comprehensive advice to stakeholders.  Beyond that, we encourage the identification of process improvements, contributing to continuous improvement and shaping the way we collaborate and work. 
 
Dimensions :
The ideal candidate should be a Paralegal or Legal Specialist with a least 4 years’ experience working at or for an International company.  Prior responsibilities involving litigation; legal finance and technical aspects of legal delivery would be advantageous.  This role would suit someone who is looking to build upon their career as a Paralegal or Legal Specialist within a large multinational business.
It is vital you are comfortable with engaging technology and have solid computer skills.  You will need to confidently use Word, Excel, and PowerPoint as well as electronic filing and document management systems, after initial training.  Experience in document management, involving processing or review is a plus.
It is your personal skills that will set you apart.  We are keen to hear from men and women who are independent, energetic, flexible, highly organized, detail oriented, and capable of prioritizing multiple tasks, even when deadlines are tight.  You will be liaising with colleagues and contacts at all levels of the business in all parts of the world, so you will need to have a co-operative spirit and be a confident communicator, both in person and on paper.  If that’s you and you’re keen to develop and grow, we would like to hear from you.

Requirements:

Specific job responsibilities will include:

• Supporting Finance to ensure costs and spend are accurately allocated

• Compile data and update status reports for certain litigation dockets

• Participate in audits and projects to report out and to ensure matter management system data integrity

• Process payments for settlements for a variety of dockets

• Provide support to accomplish department plan initiatives

• Ensure documents are filed properly in document management system

• Prepare graphics from matter management system for reporting and budget tracking

 
Qualifications include:
 

• Holder of Advanced Diploma in Chartered Secretaries and Administration (or equivalent), general Bachelor’s Degree (preferably in business or management); a paralegal certificate from an accredited paralegal program, or demonstrated equivalent training or skills

• Strong organisational skills

• Collaborative – a good team player

• Good interpersonal and communication skills

• Proven ability to work to deadlines and prioritize multiple projects

• Good standard of written and spoken English

• Ability to follow instructions, apply common sense and multi-task

• Resilience under pressure as the successful candidate will be supporting a busy team of lawyers

• Ability to combine text or spreadsheet data from two or more data sources into a single data table using Microsoft Access or Microsoft Excel

• Experience with pivot tables

• Experience with Microsoft Access is a plus

• Experience with SAP is a plus

Number of Vacancies:

• Meaningful work in a company that is universally respected as a truly global energy leader (one of the world’s biggest companies according to Fortune Global 500)
• Unique opportunity to fulfill your potential with personal and professional development programs
• Work in a smart and motivated team within a supportive and inclusive culture with strong values
• Attractive salary and bonuses
• Complex medical care and individual life insurance
• Sports programme & facilities e.g. Multisport Benefits Card, vouchers for free time activities
• Good atmosphere at work and comfortable working environment: own canteen and a few relax rooms
• Opportunity to participate in social and community projects