HR Administration Specialist, Associate 2

Grow your career at State Street

From technology and product innovation to corporate responsibility and community development, we’re making our mark on the financial services industry. We’re a global company with diverse people and experiences, and a network of over 35,000 employees spanning more than 100 markets. For us, success comes from the impact our employees have – on our clients, our communities and each other.

We’re committed to providing an inclusive environment where all employees feel valued and supported. Join us and make your mark at State Street. 

We are looking for a professional with advanced Excel skills, knowledge of Polish labour law and previous experience in HR administration function who will join our Payroll Operations team in Krakow.

Main Responsibilities:

• Ensure maintenance of technical knowledge and active role when looking at legislative changes and trends to assess and impact future strategy.
• Operationalize end-to-end local regulatory requirements and internal policies and programs as well as those of other corporate groups into the daily operations of HR; global regional and local outsourced administrative vendors.
• Creates reviews and updates policies and procedures within HR Shared Services as needed that includes design preparation and implementation of new HR processes.
• Responsibility for continuous improvement of processes. Independent in creation modification and implementation of new processes/policies.
• Coordinates and ensures effective and timely flow of critical information to all relevant parties/vendors/third parties and follows up on administrative details.
• Prepares and distributes standard and ad hoc HR reports within specified guidelines.
• Manages employee queries related to a wide range of HR administration processes.
• Responsible for building and maintaining close relationship vendors.
• Supports junior colleagues – providing guidance especially in the area of HR administration.
• Tracking changes in labor law share knowledge with team members.
• Ensure a focus on maintaining data privacy in line with global and local requirements across HR.
• Demonstrate the ‘Risk Excellence’ culture in your behavior.
• Working on own initiative with minimum supervision
• Effectively communicate and collaboration with all leadership levels as a key partner and local lead.

Required skills & qualifications:

• 1 or more years’ experience in Polish HR Administration position with a strong understanding of best practice around controls regulations, tax compliance and working with outsourced providers.
• Native level of Polish language and fluent English.
• Very good Excel skills (practical usage of various functions i.e. pivot tables v-look up others).
• Strong analytical and problem solving skills.
• Working knowledge of Polish labour code.
• Ability to set priorities and handle multiple tasks simultaneously.
• Ability to deliver high quality work and to work under pressure with attention to detail.
• Ability to interact with all levels of employees and management and handle confidential information in a professional manner.
• Flexible “can do” attitude.
• Team player with a strong customer focus.
• Excellent organizational skills with the ability to work in a dynamic business environment.
• High attention to detail.
• Strong oral and written communication skills.
• Team player with a strong customer focus.
• Working knowledge of HR and payroll systems required with Workday experience a plus.

We offer:

• Employee savings plan
• Premium life insurance package
• VIP medical package
• International operating environment
• Language classes
• Soft skills trainings
• Technical workshops
• Development sessions with a mentor
• Diversity of opportunities across a range of challenging and highly complex activities
• Technical or leadership career pathway