Job description:

This position is part of the Specialities Massive means Scheduling and operations team (7FTE) all based in Krakow.

This role has a dual purpose;
1) To ensure robust scheduling support is present for the UK & Ireland scheduler, which contains contacting customers for demand orders, and managing (VMI) inventory stocks of customers at a safe level.

2) To ensure smooth end to end nomination and invoicing process for scheduling related activities in the Specialities Supply Scheduling team and providing management KPI details.


This person ensure robust back up on scheduling related activities for the UK and Ireland market.
This includes supporting the creation of change requests regarding GSAP, support of the day to day scheduling operation activities including Purchase process as well as payment of freight and services (i.e. logistics, inspection) by, monitoring and analysis of KPI indicators and reporting these to the DS teams.

UK / Ireland Scheduling cover (Holidays and other absences)
Is the scheduling cover / support for the UK/ IRL supply scheduler.
Which includes activities like,

• Vessel clearances

• Vessel nomination

• Product ordering

• Customer interface (agreeing volumes to be delivered)

• Custom clearances

• Demurrage claims

• Freight payments

HM-Process (Hydrocarbon Management)

• To ensure all transactions are input into GSAP on time. smooth transfer of export sales orders in to nominations (GSAP set up of nominations and ensure timely ticketing, start invoice process in time, etc.) 

• Key focal point for SBO´s as well as Finance offshore, ensuring business knowledge is shared.

• To monitor that all transactions are processed via GSAP in timely manner

• Analysis of HM KPI reporting and make it readable for the team & stakeholders weekly, monthly, year to date

• ensure month end closure and act on all required / additional actions on it

 
RTP-Process (Requisition to pay)
 

• Maintain PO Overview on Sharepoint incl. regular check remaining value

• Support scheduler on SES creation

• Monitor outstanding invoices and PoT reporting & analysis (Paid on Time)

• Initiate urgent payment process if needed

• Paper contract storage – maintain overview and be first contact for CPRM Germany (Central Physical Records Management)

 
SharePoint FSO (Functional Site Owner)
 

• manage access rights

• create/amend supply tracker

 
Role mapping
 

• ensue GSOM compliance

• SuperUser and ASD approver for GSAP User

Requirements:

• Good communication,

• Analytical and problems solving skills,

• Capacity to adapt to rapidly changing situations.

• Ability to develop and maintain good relationship with main stakeholders and work in a virtual and multicultural environment.

• Good knowledge on the admin systems. GSAP and Sharepoint.

• Some supply experience would be considered favorably.

 
This role is an excellent opportunity for someone with strong GSAP payment and process knowledge and has aspirations wants to develop his self in customer facing aspects and maritime scheduling activities.
 
 
Additional Information :
This position will be a link between the business and multiple global / regional service departments as well as the ‘face to the market’ such as service partners.
Key challenges are to align the different demands from all different areas, understand process blocker in the complex and fragmented environment.
Keeping informed on day to day scheduling requirements.

Number of Vacancies:

• Meaningful work in a company that is universally respected as a truly global energy leader (one of the world’s biggest companies according to Fortune Global 500)
• Unique opportunity to fulfill your potential with personal and professional development programs
• Work in a smart and motivated team within a supportive and inclusive culture with strong values
• Attractive salary and bonuses
• Complex medical care and individual life insurance
• Sports programme & facilities e.g. Multisport Benefits Card, vouchers for free time activities
• Good atmosphere at work and comfortable working environment: own canteen and a few relax rooms
• Opportunity to participate in social and community projects