This position is part of the Specialities Massive means Scheduling and operations team (7FTE) all based in Krakow.
This role has a dual purpose;
1) To ensure robust scheduling support is present for the UK & Ireland scheduler, which contains contacting customers for demand orders, and managing (VMI) inventory stocks of customers at a safe level.
2) To ensure smooth end to end nomination and invoicing process for scheduling related activities in the Specialities Supply Scheduling team and providing management KPI details.
This person ensure robust back up on scheduling related activities for the UK and Ireland market.
This includes supporting the creation of change requests regarding GSAP, support of the day to day scheduling operation activities including Purchase process as well as payment of freight and services (i.e. logistics, inspection) by, monitoring and analysis of KPI indicators and reporting these to the DS teams.
cover (Holidays and other absences)
Is the scheduling cover / support for the UK/ IRL supply scheduler.
Which includes activities like,
Customer interface (agreeing volumes to be delivered)
To ensure all transactions are input into GSAP on time. smooth transfer of export sales orders in to nominations (GSAP set up of nominations and ensure timely ticketing, start invoice process in time, etc.)
Key focal point for SBO´s as well as Finance offshore, ensuring business knowledge is shared.
To monitor that all transactions are processed via GSAP in timely manner
Analysis of HM KPI reporting and make it readable for the team & stakeholders weekly, monthly, year to date
ensure month end closure and act on all required / additional actions on it
(Requisition to pay)
Maintain PO Overview on Sharepoint incl. regular check remaining value
Support scheduler on SES creation
Monitor outstanding invoices and PoT reporting & analysis (Paid on Time)
Initiate urgent payment process if needed
Paper contract storage – maintain overview and be first contact for CPRM Germany (Central Physical Records Management)
(Functional Site Owner)
manage access rights
create/amend supply tracker
ensue GSOM compliance
SuperUser and ASD approver for GSAP User
Analytical and problems solving skills,
Capacity to adapt to rapidly changing situations.
Ability to develop and maintain good relationship with main stakeholders and work in a virtual and multicultural environment.
Good knowledge on the admin systems. GSAP and Sharepoint.
Some supply experience would be considered favorably.
This role is an excellent opportunity for someone with strong GSAP payment and process knowledge and has aspirations wants to develop his self in customer facing aspects and maritime scheduling activities.
Additional Information :
This position will be a link between the business and multiple global / regional service departments as well as the ‘face to the market’ such as service partners.
Key challenges are to align the different demands from all different areas, understand process blocker in the complex and fragmented environment.
Keeping informed on day to day scheduling requirements.
Number of Vacancies:Benefits of working at Shell:
Shell is an Equal Opportunity Employer
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