Who we are looking for
Looking for open, proactive candidate to be part of Poland Administration Team. We are looking for someone with experience in administrative assistance area with can do attitude and who will deliver high quality of administrative services to senior members of the management as well as support various administrative related tasks. Ideal candidate must be a self- starter, must have excellent planning and has ability to quickly prioritize workflow in line with the dynamic nature of the role.
Why this role is important to us
The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best.
Join us if making your mark in the financial services industry from day one is a challenge you are up for.
What you will be responsible for
As Administrative Assistant you will
Provide diary management for the senior stakeholder/ s in line with the daily requirements and requests
Setting up a high volume of meetings , 1:1’s, ad hoc meeting within Poland as well as stakeholders from other State Street locations globally
Execute end to end travel and visits requirements (travel bookings, agenda creation and execution, reimbursement)
Provide administration support and co- ordination around Poland wide initiatives, visits, internal events; cooperate with relevant stakeholders
Be able to manage and deliver administrative processes (processes to be defined)
Manage Admin tasks such a holiday tracker, expenses, newsletters, events trackers, business cards etc.
Liaise with staff at all levels
Provide support on ad hoc admin items when requested
Support team members in the day to day workflow
Provide holiday cover for other team members when needed
Cooperate with other Administrative Assistants locally and globally
What we value
These skills will help you succeed in this role
Must be a self – starter
Strong sense of ownership
Can do attitude
Should be able to work independently as well as with the team
Flexibility in adapting to ad hoc request
Excellent organizational and communication skills and ability to quickly reprioritize work
Engaging personality with an appreciation of cultural and human diversity
Focus on learning and self- development
Education & Preferred Qualifications
Previous Administrative experience will be welcomed
Fluent in English
Good knowledge of process management
Very good knowledge of Excel and other MS Office tools
Experience in events coordination
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Discover more at StateStreet.com/careers
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