As the HR Administration Specialist you will be responsible for processing accurately all employee contractual updates while being the main point of contact for employees at all levels of the organization. 

Responsibilities

• Conducting all HR administration tasks relating to the processes of onboarding, termination, absences, work time monitoring, contractual changes, etc.
• Running the on-boarding process including the preparation of employment contracts and new starter-packs, creating employee files, inputting new joiners in all company systems, enrolling new joiners in appropriate benefits packages, registering new joiners with Polish National Social Services, etc.
• Being the first point of contact for employees in relation to the administration of both payroll and HR queries and being present at their desk in the department during the HR Welcome Hours
• Ensuring the relevant HR databases, trackers, employee files and systems are up to date, accurate and comply with legislation and Group internal procedures
• Managing changes to employees’ terms and conditions or personal details including preparation of appropriate paperwork and updating all relevant HR systems
• Verifying overtime requests and conducting payroll internal controls
• Administering Social Fund
• Supporting the process of implementation HR tools and systems and other HR initiatives
• Being compliant with all Data Protection and GDPR regulation and any other internal policies

Required Skills & Experience

• Have demonstrable experience in HR Administration within international company
• Very good English- verbal and written
• Strong knowledge of labor law in Poland
• Knowledge of preparation and calculation of payroll will be a strong asset
• Proven ability to build strong customer relationships, an understanding of customer focus and service delivery
• Knowledge of TETA would be a strong asset
• Strong problem solving, decision making and analytical skills
• Strong team player who can remain positive during challenging assignments and balance priorities when necessary
• Personal integrity and ability to handle sensitive and highly confidential issues
• Able to impact and effect positive change with a flexible, open-minded, positive approach
• Intermediate to advanced level on Microsoft packages

What we offer

• Stable employment, with full-time job contract
• Six Career Paths to choose from
• Complex on boarding and induction program
• Trainings, co-financed language courses, professional certifications and post-graduate studies
• Flexible working system, 50% working from home
• Private medical package
• Life insurance
• Employee Pension Plan
• Sports Card
• Lunch Card
• Cafeteria Platform
• Modern, eco-friendly office located near Metro Daszyńskiego station