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Shell Business Operations
Data aktualizacji: 2022-11-28
Kraków, małopolskie
Data aktualizacji: 2022-11-28
Shell Business Operations
Personal Assistant to Vice President

Personal Assistant to Vice President

Personal Assistant to Vice President


Early Careers

Work Location
Experience level
Work Location:


Experience level:

Early Careers

Shell in Krakow

Our people are essential to the successful delivery of the Shell strategy and to sustaining business performance over the long term. Performing competitively in the evolving energy landscape requires competent and empowered people working safely together across Shell.
We believe that diverse teams led by inclusive leaders deliver better safety and business performance.
5000+ employees 63 nationalities 20 languages

Shell Global

Shell is an international energy company with expertise in the exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of chemicals global energy company.
Around 84,000 employees across more than 70 countries work together to power progress through more and cleaner energy solutions. We use advanced technologies and take an innovative approach to help build a sustainable energy future. We are working to advance disability & enablement, gender balance, culture/ethnicity and LGBT+ inclusion within Shell and the communities where we work.

Your responsibilities

Executive Assistant will be responsible for delivering administrative and secretarial support to Vice President of Finance Operations Tax as well as Krakow Central Finance Lead and Country Chair of Poland.

  • Calendar management – full control of the agenda, review of the agenda and planning, set up priorities of the meetings, room booking
  • Business trips – flights, hotel and taxi booking, visa arrangements, agenda during business trip
  • Expense claims
  • Liaising with internal/external stakeholders & business partners– scheduling meetings or calls with external parties, external conferences
  • Support of senior visits (visits impacting whole Finance Operations community in SBO Krakow ~2000 people) as an assistant to the Central Finance Leader 
  • Hosting visitors (visitor passes requests/ interface with facilities & security team, booking rooms, arranging transfers, organizing lunches, catering etc.)
  • Maintain distribution lists and contact information
  • Support with tools: e.g., SharePoint and Yammer - updates and maintenance, create and manage a user friendly and interactive SharePoint environment to store and manage content including uploading and managing content to SharePoint.

Our requirements

Job Knowledge, Skills & Experience: 

  • Sound administrative/secretarial skill
  • Strong written and verbal English language skills 
  • Understanding latest technologies and IT tools (e.g. MS Teams, SharePoint, Skype, Webcasts etc.) 
  • Using office software such as MSWord, PowerPoint, Excel, Outlook, etc. 
  • Excellent interpersonal skills both face to face and on the phone 
  • Ability to work with minimal supervision and be a self-starter 
  • Ability to work under pressure and cope with last minute changes is essential
  • Data privacy and confidentiality given the sensitive nature or projects/pre-reads handled. Ability to hand highly sensitive situations with diplomacy and tact 
  • At peak times, flexibility in working hours outside the normal work pattern may be required 


  • remote work opportunities
  • flexible working time
  • corporate products and services at discounted prices
  • christmas gifts
  • private medical care
  • life insurance
  • charity initiatives
  • employee referral programme
  • parking space for employees
  • electric car charger
  • leisure zone
  • fruits
  • integrations events
  • sharing the costs of sports activities
  • sharing the costs of foreign language classes
  • sharing the costs of tickets to the movies, theater

Recruitment stages

1. Find a perfect career opportunity and apply
2. Be invited to the process via call with recruiter
3. Nail your job interview (assessment center)
4. Get an offer and start your adventure with Shell