Currently we are looking for a candidate with financial background to join our team in AP (Budget to Pay) department. In this position you will be responsible for processing invoices, contact with vendors and purchasing department, as well preparing payment proposals.

Your main responsibilities:

PR & PO lifecycle monitoring through purchasing tool (Coupa)

• Review of shopping cart (consistency checks, application and control errors, billing information, etc.)
• Validation of PR upon considered criteria
• PO - dispatch, follow-up, change and cancellation
• GR follow-up
• PO closure
• Integration errors

Perform data entry & posting of invoices

• Validate incoming invoices against relevant PR/PO/GR (Coupa). When necessary, escalate issue to the corresponding requestor
• Enter manually required data from invoices (Coupa & Non-Coupa) and other accounting transactional information into appropriate systems, in accordance with accounting policies and procedures.
• Check automatic invoices have correctly been registered
• Filing and archiving of necessary paperwork according to regulations in place

Payments proposal & verification

• Responsible for generating payment runs (scheduled and urgent when applicable), and preparing payment proposals according to the corporate payment calendar.
• Ensure all payment runs are signed off by authorized signatories and that Treasury have been advised of payment amounts prior to runs
• Verify payments are received and applied - verify suppliers receive and apply payments from Amadeus in a timely manner

Closing activities & reporting

• Obtain, check and account for monthly accruals, control open items and account reconciliations

Support & queries

• Main point of contact for support and guidance to internal customers and vendors to solve queries or issues
• Escalation of issues to appropriate parties
• Document procedures – create and maintain adequate and appropriate procedural documentation, while maintaining and improving financial accounting processes in order to provide information to internal and external customers in a timely manner.
• Participate in initiatives for the deployment or enhancement of systems and tools, the implementation of new procedures and improvement and review of those already in use.
• Coordination with Purchasing and Accounting departments in order to solve any query/discrepancy on PR-PO-GR-Invoice flow.

Auditing

• Analyze and provide data to support the ongoing requirements of internal and external audit and other Amadeus teams (i.e. different programs and projects impacting these companies)

About the ideal candidate

• Background in Accounting & Finance and/or Bachelor’s degree in Business Administration
• 1-2 years in finance / accounting / transactional purchasing department
• You have excellent written and oral communication skills in English and good in French,
• Prior experience in SAP is desirable (preferably S4 Hana)
• Coupa (particularly SIM module) or any other purchasing tool desired
• Knowledge of finance and accounting processes
• Experience in Shared Services preferable
• Communication skills for issue resolution
• Very good understanding of procurement, invoicing and supplier information management processes

We can offer you

• An international, diverse and inclusive culture full of development opportunities with the access to Global Learning HUB
• Highly collaborative environment built on bottom-up initiatives and employees’ ownership
• Hybrid of working from home and from the office
• Competitive salary, eligibility to a performance-based bonus scheme, an attractive possibility to invest in Amadeus shares and Employee Capital Plan
• Private healthcare package with ENEL-MED (incl. dental and vision) and reimbursement for glasses
• A flexible benefit platform to suit your needs
• Shopping vouchers for Easter and Christmas

Application process

• Apply using your LinkedIn profile or create your candidate profile and upload your CV. We’ll be in touch once we’ve reviewed your application if you’re a good fit for the role.

Every journey starts here. Be a part of it. Apply now!

Diversity & Inclusion

We are an Equal Opportunity Employer and seek to hire the best candidate regardless of age, beliefs, disability, ethnicity, gender or sexual orientation.