Personal and Branch Assistant

Job Description

Your part of the deal:

In this role, you will support a high-level manager who leads several major functions and support the ESA Local Management Team. You will perform a wide range of administrative and general support duties of a highly responsible and confidential nature. The role holds cross-divisional complexity and diverse contacts with board members, top positions at regulator side and CEOs of banks and other companies.

The role:

• Schedule appointments and arrange meetings, conferences, and travel
• Take care about event preparation (contact with suppliers, contract preparation, legal checks), communication (event enrolment, posters, emails etc.), participation in the event on-site to supervise organization, purchase of gifts and other commodities necessary for event organization, payment management, post event activities (SharePoint post, feedback sessions to improve next events)
• Participate in initiatives aimed at promoting the branch, its positive vibe and potential, both within the Euroclear Group and outside
• Organize and expedite flow of work through supervisor's office and initiate any follow-up action
• Facilitate communication with different individuals and departments
• Receive and screen telephone calls, letters, and visitors, answering routine questions
• Organize and maintain files of supervisor's correspondence and records, following up on pending matters
• Draft correspondence and memoranda for manager's signature
• Prepare reports, gathering, summarizing, and analyzing data
• Prepare correspondence, reports, and presentations
• Organize and prepares complex documents requiring the integration of multiple office technology and software applications
• May assign and oversee work of others

Your Profile:

• You have a proven track record in a similar position
• You have excellent written and verbal fluency in English and Polish
• You are willing to learn and to understand the organization’s operations, procedures, and people
• You have strong sense of risk awareness in handling sensitive data
• You have advanced Microsoft Office skills
• You are precise and detail-oriented
• You are self-confident and open-minded
• You are organized and able to set up priorities in daily work
• You hold a University Degree

About Us

Why join us

Embark on your new adventure at Euroclear, and work at the heart of the global capital markets. We connect over 2,000 financial institutions across the globe. As an open and resilient infrastructure, we contribute to the stability of the financial markets. We help clients cut through complexity, lower costs, and mitigate risks of financial transactions. At Euroclear, we have the clear ambition to use our key role to facilitate and accelerate a sustainable global financial system.

What We Offer:

• Work closely with inspiring, supportive and engaged colleagues from more than 80 different countries.
• Practice your talents in a highly professional international environment.
• Join a learning and development environment with an emphasis on knowledge sharing and training.
• Competitive salary and comprehensive benefits.

New ways of working

Find your own optimal balance within our hybrid working model, where you can connect at the office and also benefit from remote working.

Great Place to Work for All

We are committed to creating an inclusive culture that celebrates diversity and strives to be a Great Place to Work for All. All qualified applicants will be considered for employment, regardless of any aspect that makes them unique (including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, disability, ...). If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process.

About the Team

Group Technology Services (GTS) plans, builds and runs the global infrastructure of Euroclear, and is additionally responsible for the IT service management to the operating entities of the various Group markets. Group Technology Services operates its IT systems and IT services in such a way that, at an appropriate and benchmarked cost level, it can deliver the agreed levels of service to support the requirements of the business processes, for both normal operations and during disaster recovery.