Praca Purchasing Operations Specialist, Warszawa

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. And we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from.

But our business, isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business. That’s why our employees, from around the world, choose to be a part of JTI and why 9 out of 10 would recommend us to a friend.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #join the idea!

Purchasing Operations Specialist

Purchasing Operations Specialist

Location: Warszawa,

Nr ref: 103920

Purpose:

The position of PO Specialist is a key contributor to an overall operations efficiency of Purchasing department and its high standards. The objective of the role is to provide high quality of services to martkets by: timely processing high volume of incoming tickets and keeping high accuracy according to the existing Policies and Procedures. Providing support to the other team members within and outside of the team. Supporting analysis of the team reporting data related to scope of responsibilities. Identifying process gaps. Participating in transitions, testing, and improvement initiatives. Awareness of internal controls, JSOX requirements, and P2P cooperation practices is essential.

Main Areas of Responsibility:

Operations
- Accurately process high volume of transactions within variety of platforms/operational systems in line with existing SOPs and Company Policies and Procedures; meet KPIs and other targets
Query Support/Issue Resolution
- Ability to analytically review and respond to requests in a timely, professional and efficient manner to support the continuing effort of delivering outstanding service
- Ability to identify potential escalation risk and flagging it via proper channels (to expert, TL)
- Ability to identify system and process related issues and to escalate to the proper teams using dedicated channels
Team Performance
- Organize own workload to meet daily targets
Compliance
- Awarness and understanding of the procedures and policies including JSOX controls
- Awarness of segregation of duties, audit requirements and internal control standards
Team Engagement
- Active participation in team meetings/huddles
- Supporting onboarding of newcomers
- Understanding and following P2P cross-team cooperation best practices
Reporting
- Support & analysis of the team reporting data related to scope of responsibilities
Improvements
- Ability to identify process gaps
Projects&Transitions
- Supporting transitions and other projects. Performing testing activities
Other (if applicable)
- Manage various tasks, projects and trainings as they arise and upon manager’s request

Requirements:

Ongoing or complete University Degree (a Plus if in Accounting/Finance area)
1+ year in P2P department
English (B2+)
Microsoft Office good working knowledge
General understanding of E2E P2P process
ERP system working knowledge (preferance in SAP)
Good analytical and problem-solving skills
Ability to work in dynamic and fast changing environment
Attention to detail and accuracy
Ability to work under pressure and against challenging deadlines
Ability to absorb knowledge quickly (fast learner)
Effective communication skills
Ability to work independently and manage own workload
Ability to identify and raise potential risks
Team oriented
Comfortable working in a multinational crossfunctional setup
Readiness to work with repetitive tasks
Operational training of new-comers in your area of responsibilities

What we offer:

Competitive pay and attractive annual bonus
On-going development opportunities in multinational environment, wide variety of projects, ambitious goals and independence in achieving them. Promoting from within culture
Freedom with responsibility (we trust your competencies, ability to manage your time and your scope of work)
Lot of flexibility in terms of work arrangements (work from office or from home)
Private medical care (various options to choose) and life insurance
Employee pension and savings programs
JTI Family Leave Benefit – including extended paid paternity leave and fully paid maternity leave
Multisport card, foreign languages classes
Wide variety of trainings, webinars and professional courses on our e-learning platforms, including sponsored certification programs (for employees fulfilling the admission criteria)
Modern office with traditions (Art Norblin Factory) in convenient location, equipped with a library, mindfulness zone, spacious kitchen, garden terrace, massage chairs and underground bicycle parking
Working in a diverse and inclusive organization of over 40 different nationalities

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.

PROCEDURE:
JTI GBS Sp. z o.o. has introduced an Internal Reporting Procedure for Whistleblowers.
If you would like to review this procedure, it is available upon request.

If you decide to participate in this recruitment, the administrator of your data will be JTI GBS Poland sp. z o.o. with headquarters in Warsaw. Your data will be processed only to support the recruitment process in which you participate. Detailed information on the processing of your data here.