At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.
Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.
Associate, Middle Office (m/f)
Kraków
We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.
HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.
Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.
Job Description
As we continue through a period of explosive growth, HedgeServ is searching for future leaders who can make an immediate impact on our already successful team. We’re seeking Hedge Fund professionals with one to four years of experience who are decisive, energetic, and self-starting. We expect successful candidates to assume considerable responsibility within six to twelve months, serving as the main point of contact on multiple client relationships, independently on-board new clients with the guidance of senior team members, and participate in cross team projects.
In addition to a focus on traditional middle office responsibilities such as trade capture, valuations, and break resolution; the candidate will be expected to take ownership of customized client requests, hold conversations with senior Hedge Fund personnel, and actively engage in our internal development initiatives. They also must maintain loan product knowledge to input, review, analyze and process syndicated bank loan portfolios.
Responsibilities
- Utilize credit agreements and information obtained from the Funds or third parties to set up new loan facilities in HedgeServ proprietary system
- Monitor and process all involuntary maintenance events such as but not limited to, paydowns, drawdowns, commitment reductions and interest rate changes as provided by Agent Bank or private servicing agent
- Obtain facility and contract details through direct interaction with the Agent Bank or other private servicing agents
- Identify any missing or inaccurate pay down/drawdowns, interest and restructure receipts/payments
- Resolve all executing broker and agent bank issues related to processing and accurate booking of the Fund’s bank loan positions with the assistance of the Investment Manager if necessary
- Review trade confirmations, assignment agreements, and pricing for accuracy
- Compare Funding Memo against independent HedgeServ calculations
- Coordinate trade settlement with Broker, Agent Bank, and Investment Manager
- Report trade settlement status to Investment Manager
Pre-requisite Knowledge, Skills and Experience
- 1-3 years of hedge fund, private credit, or financial services experience
- Knowledge of syndicated bank loans and credit markets
- Work experience with loan administration, loan closing, or loan servicing
- Interest rate changes
- Advances
- Rollovers
- Repayments
- Interest and fee payments
- Other loan related activity
- Trade closing
- Understanding of LSTA/LMA standard documentation and knowledge of the LSTA/LMA standard terms and conditions
- Proficiency with reading and analyzing Credit Agreements
- Experience with bank loan administration systems and loan research tools a plus
