Entity Finance Manager (m/f/d)

About the position:

Entity Finance Manager is a pivotal leadership role responsible for the accurate and timely financial management of the GBS Entity. This role ensures the intergrity of accounting information. The Entity Finance Manager will work closely with GBS Local Leadership,GBS Delivery teams, GBS Finance Team and other Functions, such as D&IT and GIP, to drive the company's financial strategy and operations; and, to drive full compliance on JSOX, JTI Code of Conduct, Global Policies and Procedures and Operating Guidelines. The Entity Finance Manager owns the preparation and submission of ASP, LEs and OLs; and, is responsible for managing Entity's operating expenses and is accountable for Entity's compliance to IFRS, Statutory and Tax requirements including review, sign-off and submission of respective statements and reports ( including Financial Statement).

Main areas of responsibility:

Financial Management:

• Overall Financial Oversight: Manage the financial health of the organization through effective financial planning, budgeting, and reporting
• Cash Flow Management: Monitor and manage the company’s cash flow to ensure financial stability and liquidity
• Cost Management: Develop cost control measures and implement cost-saving strategies to optimize financial performance

Accounting Operations:

• General Ledger: Maintain the general ledger, ensuring accurate and timely recording of all financial transactions
• Payroll Management: Supervise payroll compliance with legal and regulatory requirements and timely payment to employees
• Treasury Management: Work closely with Treasury Team on ensuring Entity's Cash Flow Management and supports in granting bank access rights
• Reviewer and approver of KAR reports/Financial Reporting Pack performed by GBS, ensure timely response on action items

Reporting:

• Periodic Management Reporting: Prepare and present comprehensive financial reports, including income statements, balance sheets, and cash flow statements
• Variance Analysis: Conduct financial analysis and variance reporting to identify trends, issues, and opportunities
• Regulatory Compliance: Ensure compliance with all financial regulations, standards, and reporting requirements. Ensure timely submission of Tax Returns and other requirements as mandated by local government
• Audit ownership: Coordinate internal and external audits, addressing audit findings and signing-off
• Service Agreement and 3rd Party Contracts: Review and approve all service contracts with 3rd party vendors with the support of Legal and GIP

Budgeting and Forecasting:

• Annual Strategic and Planning Preparation: Lead the preparation of the ASP budget, working with GBS Leadership Team, P&C C&B and GBS Finance Teams to establish financial goals and projections
• Forecasting: Provide good forecast that support strategic decision-making
• Performance Monitoring: Monitor actual performance against budget and forecasts, prepare and submit financial updates, such as LEs and OLs on time, providing insights and recommendations for corrective actions
• Act as final coordinator for local BAP/MEMO, provide financial analysis and support to all departments within the entity. Also, giving advise on applicability of Operating Guideline to aid in evaluation of business proposal

Internal Controls and Compliance:

• Internal Control Systems: Develop and maintain robust internal control systems to safeguard company assets and ensure the accuracy of financial records
• Compliance Monitoring: Ensure compliance with all financial, tax, and regulatory requirements, including GAAP, IFRS, and other relevant standards. Regular review and test of internal control system to ensure that company policies and procedures are adhered to
• Risk Management: Identify financial risks and implement mitigation strategies to protect the company’s financial position
• Policy Enforcement: Enforce compliance on JSOX Controls and JTI's policies and procedures to enhance the efficiency and effectiveness of financial operations

Stakeholders management

• Co-ordinate x-charges approval process with local CFOs and Controllers, managing expectations and deadlines
• Build strong and constructive relationship with GBS Leadership Team
• Build strong and constructive relationship with GBS Finance Lead,
• Ability to influence and support General Manager's decision process
• Work collaboratively with the different parts of the Entity, such as P&C, IT, Corporate Functions and the wider JTI community (Purchasing and Procurement, Geneva Head Office, etc)

Team Leadership and Development:

• Team Management: Lead, mentor, and develop the Entity Finance Manager's team, fostering a culture of high performance and continuous improvement. Drive Our Way Behaviors
• Talent Development: Identify training and development needs within the finance team and provide opportunities for professional growth. Build succession plan
• Performance Evaluation: Conduct regular performance evaluations, providing constructive feedback and setting development goals
• Collaboration: Foster collaboration, One Team and effective communication within the finance team and across the organization

Adhoc Request

• Support the GBS WAW entity with any finance related adhoc requests from various parts of the business