This role is responsible HR administration activities in a timely, accurate and efficient manner in line with local legislative requirements including relevant paper work preparation & sign off. A requirement to demonstrate a flexible approach and ability to work under strict deadlines is essential.   

Continually execute the GHR Shared Services Strategy to ensure alignment to corporate and GHR goals

• Ensure development of technical knowledge and act in an advisory  role when looking at legislative changes and trends
• Operationalise end-to-end local regulatory requirements and GHR policies and programs, as well as those of other corporate groups, into the daily operations of GHRSS;
• Provide effective Governance and Management of processes to identify and manage risk under a focus of risk excellence
• Provide support to the Poland payroll, benefits and HR administration and provide Tier 3 customer support for such HR services.
• Act as key contact for all HR queries
• Execute related HR administration activity to support other CoE’s whilst maintaining strong working relationships
• Ensure a focus on maintaining data privacy in line with global and local requirements across GHR Shared Services
• Ensure adoption of compliance initiatives locally
• Manage employee queries related to a wide range of HR administration processes, benefits management and other
• Assist with general office duties including photocopying, packing, data entry, and mailing documents
• Responsible for timely ordering and dispatch of office supplies;
• Responsible for continuous improvement within own processes
• Ensure the vendor management framework is followed whilst supporting all due diligence and relationship management
• Mitigate risk by ensuring production of well documented end to end operating processes, inclusive of vendor touch points
• Ensure pro-active participation in  BCP plans
• Demonstrate the ‘Risk Excellence’ culture in your behaviour
• Ensure effective participation in all global/regional calls and one2ones
• Ensure that you make reasonable decisions by exercising reasonable care when considering information available to you. This includes taking proactive action to ensure that the information you have is suitable and adequate.
• Responsible for filing and administration of personnel files and employee database (Ensure all work related documentation is processed correctly and in a timely manner as required by Polish Labor Law and internal procedures);Ensure effective stakeholder and project management programmes are supported  around all GHR Shared Service activity
• Effectively communicate and collaboration with all leadership levels as a key partner and local lead
• Develop and build strong partnerships across key areas such as GHR, Finance, Audit and Compliance
• Perform special HR projects and tasks as assigned by your manager within the reporting lines

1year experience in a payroll/HR operations position with understanding of best practice around controls, regulations, and working with outsourced providers

Strong analytical and problem solving skills

Excellent organizational skills with the ability  to work in a dynamic business environment

High attention to detail

Strong oral and written communication skills

Team player with a strong customer focus

Working knowledge of HRIS and payroll systems required, with PeopleSoft experience a plus

Ability to focus on the customer
Embraces culture of risk excellence
Strong interpersonal, influencing, and customer service skills
Uses independent action, judgment and decision-making
Demonstrates flexibility to meet changing business needs and priorities
Displays a positive attitude toward work and the work environment
Cooperates and works well with others