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State Street Bank Poland
Data aktualizacji: 2019-06-25
Gdańsk, pomorskie
Bankowość, Księgowość
angielski
Data aktualizacji: 2019-06-25
State Street Bank Poland
Senior Fund Accounting Manager, AIP
State Street Corporation (NYSE: STT) is the world's leading provider of financial services to institutional investors including investment servicing, investment management, market research and trading. With $28.4 trillion in assets under custody and administration and $2.48 trillion in assets under management State Street operates in 29 countries and more than 100 geographic markets and employs over 29,000 worldwide promoting a culture of excellence.
At the moment we are looking for candidates for

Senior Fund Accounting Manager, AIP

Location: Gdańsk, pomorskie
JOB ID: R-589348

to join the insource organization supporting the State Street EMEA

Why State Street Bank Poland?
Operating in Europe since 1970 State Street services clients in multiple locations. State Street Bank Poland was established in 2007 in Kraków. Today State Street Bank Poland employs over 2000 staff members at three sites across the city. Our Kraków office provides investment fund accounting and related services to clients of multiple State Street locations and business units across Europe. We offer positions in a challenging, rapidly changing and international environment. There are multiple opportunities to gain experience in diverse areas of the investment fund cycle. State Street offers a significant scope for personal growth and career progression. Throughout your career at State Street you will be provided with a wide range of training opportunities and internal mobility options as well as individual development plans, attractive benefits and an excellent remuneration package. The continuous development of our employees from day one is critical as we continually seek to develop and expand the local management team and create future leaders from within.

Purpose Of Role:

The client Group Manager is a key position within State Street Bank, taking responsibility for the servicing of a number of client relationships. The CGM has direct responsibility for the fund groups servicing the clients that are each headed by an Account Manager. The position of CGM therefore requires an attention to both staff management and client service.

 

Although a combination of all the above corporate behaviours is necessary to operate well as a CGM, particular emphasis is necessary in a number of areas.

 

The ability to Communicate Effectively is important when dealing with management level client and internal contacts. The CGM is a key stage of the internal communication process. Mastering good communications helps the CGM in Building and Maintaining Key Relationships with clients, colleagues and business partners, and giving a good image of the corporation.

 

The CGM must keep the group focussed on Ensuring that Accuracy and Quality are maintained at a high level, to both reduce operational risk to the bank and meet client quality targets. The CGM will only achieve this by Providing Vision and Direction to the staff.

 

The CGM must remain Focussed on Clients to manage expectations, give a good account of the corporation and anticipate any competitive risks or opportunity for revenue growth.

 

It is the role of the CGM to keep the team Focussed on Results, in meeting agreed client expectations. This same focus is important in Increasing the Operating Performance and productivity of the client group.

Specific Duties:

Technical COMPETENCIES

 

CUSTOMER INTERACTION

Serves as a source of technical information to answer and assist with client questions regarding:-

  • Product Types & structures
  • Basic regulatory issues
  • Compliance Issues
  • Industry developments
  • Operational Issues
  • Risk Issues

 

Manages the set-up of new funds and new Clients upon allocation by the Department Manager. On conversions, ensures that assets are received, reconciled, confirmed and booked in accordance with the customized conversion checklist; meets deadlines

 

MANAGEMENT REPORTING

Prepares annual budget input as requested. Prepares Controls status report. Prepares Loss Exposure report. Advises Comptroller of potential losses. Reviews overdraft reporting KPI Reporting in collaboration with counterparts in other sites

 

MAINTAINS CONTROLS

Prepares documentation for and interfaces with:

  • Internal auditors
  • External auditors
  • Procedures and Controls Unit

 

Keeps current on status of each fund by monitoring Account Managers review of all control reports. Establishes and monitors control procedures for special client situations. Ensures quality and timeliness of report delivery to clients. Engages in high-level problem resolution within bank and with external operations personnel. Ensures overdrafts are minimal, justified and resolved. Ensures all claims are promptly processed and resolved on behalf of the bank and the client. Ensures reconciliation’s of cash and securities are current and differences are promptly resolved. Ensures all regulatory reports are filed accurately and timely. Keeps current on industry and bank operations by reading financial press and internal mail. Work to achieve process standardization across teams in Poland.

 

PARTICIPATES IN DEPARTMENT PROJECTS AND MEETINGS

Participates on committees to design/respond to operation changes (“task forces”). Keeps current on procedures/systems changes and ensures incorporation into group procedures. Attends regularly scheduled unit/department of divisional managers meetings. Participates in departmental liaison meetings (Admin services, support services etc.) Participates in new business presentations.

 

BUDGET SETTING AND PROFITABILITY

Actively works towards increasing efficiency/productivity year on year for each client Actively drives efficiency improvements in the group Manages extra client/donor site requests and ensures the Operating Model remains appropriate

 

ABILITY TO RESOLVE COMPLEX PROBLEMS

Demonstrates the ability to analyse a problem and obtain and evaluate information to reach sound conclusions. Knows when to elevate a problem and keep management informed.

 

II.       Non-technical competencies

 

PERSONAL

Sets own annual goals in agreement with Unit Head.

 

PERSONNEL

Maintains target staffing levels and allocates resources; strives to meet productivity goals; justifies temporary staff overruns and targets dates to cure overruns. Prepares/signs adds-to-staff and replacement requisitions. Participates in interviewing and hiring new staff. Evaluates existing staff, ensures that Client Groups are well balanced and adequate in strength vis à vis the complexity of the clients/funds. Performs annual reviews of Account Managers; counsels and develops them. Recommends promotions, terminations, counseling, and transfers. Reviews and countersigns Account Managers reviews of staff. Approves recommendations for promotion, termination, transfers and counseling. Recommends merit/special increases.  Processes requisite forms. Issues written/verbal warnings to Account Managers. Ensures Account Managers follow procedure on issuing written/verbal warnings to staff. Intercedes when necessary. Monitors attendance records. Monitors overtime reports and takes corrective action. Manages overtime within acceptable levels. Conducts group meetings. Prepares requisite documentation for terminations. Reviews/monitors the group’s vacation schedules. Manages this process to ensure all staff takes their entitlement. Maintains emergency procedures for staff shortages. Ensures the timely update of databases by reviewing Account Managers changes (interfacing with Information Technology). Develop and fast track appropriate staff to Senior Accountant roles.

 

client relations

Maintains ongoing relations with key client contacts Be aware of corporate or other developments at the client that may provide opportunities or pose a risk to the relationship Ensure calls with key client contacts are regular Ensure monthly group to client calls are in place Visits the client regularly, according to relationship structure

 

ORGANISATION

Shows good time organizational skills in order to meet deadlines Maintains organized records Demonstrates and promotes the benefits of good organization to staff

 

RESPONSIVENESS

Provides timely and professional responses to all client related and internal enquiries. Keeps clients and colleagues informed as to the status of requests

 

TEAM PLAYER

Functions at all times as a team player to build an atmosphere of co-operation within the bank. Actively fosters and promotes the spirit of teamwork to staff Demonstrates good teamwork at CGM level with peers. Serves as an example to staff.

 

COMMUNICATION

Communicates effectively and efficiently with colleagues and Managers in Fund Administration, other Departments and clients. Ensures communication is flowing from management to staff, and actively promotes the weekly meeting concept.

 

LEADERSHIP

Leads the group by example Maintains a highly visible profile to staff Actively provides a vision to the staff Keeps the group focused on achieving goals

 

RELIABILITY

Minimizes absences and tardiness.

 

We offer:
Employee savings plan
Premium life insurance package
VIP medical package
International operating environment
Language classes
Soft skills trainings
Technical workshops
Development sessions with a mentor
Diversity of opportunities across a range of challenging and highly complex activities
Technical or leadership career pathway

To apply to this position, follow the "apply now" link. To locate this position in our application page, please use the KEYWORD search functionality and insert either the State Street Job ID or the Location.

As a first step we ask all candidates to fill out our online application form. Please enclose the CV in English and remember to save this document without any Polish characteristics also in file name.