As the Receptionist you will be responsible for providing superior client service and being the voice and face of the firm while handling all call volume to the main office number for the office. Additionally this position is responsible for the meet & greet of all visitors to the office and for directing them to the appropriate business area while following office security policy and procedure.

Responsibilities:

Client Service:

• Responsible for the smooth and efficient daily operation of Reception & General Administration function.
• Answer all incoming calls in a professional manner and transfers callers to the correct extension
• Log in and report all console problems to management
• Greet visitors, clients and vendors and announce their arrival to the appropriate parties
• Ensure that the reception and Client area is always neat and tidy
• Co-ordination of Client Visits & Conference rooms facilities and assist with Event Planning function (Client conference room booking and Client catering coordination)
• Ensure all clients inquiries are handled in a highly professional and expedient manner

Miscellaneous:

• Daily distribution and recording of incoming/outgoing mail, faxes and couriers
• Responsible for stationery & catering supplies for the office Reception
• Taxi service and Pety cash management
• Documents production (printing and scanning)
• Short term assignment's hotels/apartments arrangement
• Assist in the day to day coordination of the facilities
• Provide support on department projects as requested
• Participates in and seeks functional and cross training opportunities as approved by management

Qualifications:

• Associates / BS Degree required
• Minimum of 2 years of experience with Reception / Switchboard and administrative / clerical experience
• Strong PC skills (Windows XP, Word, Excel, Access, PowerPoint, Lotus Notes)
• Strong communication and phone skills; ability to speak professionally at all times (communicates effectively in Polish and English)
• Excellent client services skills
• Ability to multi-task
• Energetic and positive attitude
• Available to work overtime when necessary
• Takes initiative and assumes responsibility
•  Other requirements Reception dress code - business professional

Employment via recruitment agency as a consultant