Job description:
The RTP Analyst (Expeditor) is responsible for reviewing all open purchase orders and ensures that POs are received by the vendor and items are delivered to the Shell end user. The expeditor will trouble shoot any issues with the vendor after the PO is issued and expediting orders both proactively and reactively. After the delivery, the expeditor will ensure that the POs are closed out. The individual should be able to record and organize XL files in a predefined way. He / She should be able to work independently and identify process improvements.
Principal Accountabilities:
The scope of the role covers Pearl GTL in Qatar.
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Responsible for monitoring, reporting and improving on the turnaround time from PR and PO creation to goods delivery on site.
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Obtain vendor confirmation of POs and advise the delivery date to the business.
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Ensure that POs are updated as per PO confirmation to indicate the correct delivery date, Inco terms, etc
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Coordinate movement of materials and monitor shipments.
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Contact Vendors to proactively expedite POs to ensure timely delivery of materials based on the vendor delivery commitment and confirm 100% material availability per PO delivery date and/or communicate any changes to the Business.
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For Turnaround and shutdown, track the delivery progress on a weekly basis based on the event workorder / network order.
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Work closely with the other PO expeditors supporting Qatar Shell. Reconfirm material availability (stock and non-stock) by sending email reminder and follow up by phone call to the vendor (at least 1 week before the agreed delivery date or 4 week before the TA / shutdown start date).
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Provide update on Material status for all urgent items (Hot Shots), identify any present or potential threats, and work closely with Senior Buyers and RTP analysts to develop mitigation plans.
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Monitor and run expediting status of each order by maintaining a report of all Open Orders that ensures material delivery on-time or ahead of time.
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Provide delivery performance stats of the vendors to the Team Lead, Buyers and Contract Specialist/Contract Holder to address vendor issues as applicable.
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Drive continuous process improvement in the Expediting Process.
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Monitor the timely posting of goods receipt to ensure receipt of goods at site.
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Ensure the Delivery on Time (DOT) metric is met. Clean-up past due and Open Orders (backlogs) and PO closing activities.
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Coordinate with Accounts Payable for the resolution of Parked and blocked invoices related to Material Requirements.
Dimensions
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Review 10,000 service and material order lines annually.
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Engage with >100 Requisitioners supporting Pearl GTL.
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Engage with 600+ suppliers supporting the business purchasing requirements.
Requirements:
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Knowledge of the contracts and category strategies for commodities that are being supported.
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Knowledge in SAP Procurement functional transaction and process.
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Ability to develop and maintain stakeholder relationship.
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Ability to analyse and resolve problems (root cause analysis).
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Team oriented.
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Competence Level Understand Business and demand.
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Knowledge Understand, execute and improve CP processes and systems.
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Knowledge Understand, execute and improve the requisition to pay (RtP) process.
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1-2 years working experience, preferably in a Procurement environment.
Number of Vacancies: 1
Benefits of working at Shell:- Meaningful work in a company that is universally respected as a truly global energy leader (one of the world’s biggest companies according to Fortune Global 500)
- Unique opportunity to fulfill your potential with personal and professional development programs
- Work in a smart and motivated team within a supportive and inclusive culture with strong values
- Attractive salary and bonuses
- Complex medical care and individual life insurance
- Sports programme & facilities e.g. Multisport Benefits Card, vouchers for free time activities
- Good atmosphere at work and comfortable working environment: own canteen and a few relax rooms
- Opportunity to participate in social and community projects
