Global Marketing is seeking an event professional to join the regional team, supporting client event activities in the region.  This individual will assist with planning and execution of client conferences and meetings, industry partnerships, ticketed entertainment events and media events.  Responsibilities include regional event planning and execution, monitoring and maintaining the regional events calendar, managing the exhibiting materials inventory and ensuring a consistent brand experience at events. Actively manage and partner with key vendors to provide cost effective and innovative methods of operation.

Responsibilities include:

• Collaborate directly with executives to determine meeting objectives and develop formats;
• Prepare event proposals outlining needs assessment, topic, objectives, format, budget, venue considerations and timeline;
• Coordinate all event logistics prior to and during key client events. Includes venue selections, onsite logistics, materials development, audio visual requirements, room set-ups, food and beverage, transportation, etc.;
• Develops event communications and oversees database management and online registration tools;
• Coordinates production of promotional event materials for high impact conferences and events; Collaborates with the marketing team for design, layout and production of any event marketing materials;
• Provide post-event summaries to include attendance statistics, evaluation summaries, and budgets;
• Manages event budgets while ensuring that expenses are within established guidelines; process all related payments and invoices;
• Manage several projects simultaneous in a dynamic work environment while maintaining a high level of customer satisfaction;
• Maintain internal stakeholder relations;
• Oversee hospitality program and ticket distribution, approval and reporting process;
• Flexibility for working hours as considerable mornings, evenings and overtime may be involved during peak seasons;
• EMEA based travel is required;
• Coordinate the due diligence for events obtaining ethics, compliance, and legal approvals for all events;
• Handle the creation, review, approvals and distribution of event invitations and RSVP management, tracking and reporting;
• Manage event contract review and approvals with State Street legal team and third parties;
• Provide budgeting support, including tracking spend, accruals and invoice management and liaising with in-house finance teams as well as internal stakeholders to ensure that spend is being managed efficiently and accurately;

Qualifications:

• A university degree or equivalent business experience;
• 4-6 years in event management/marketing, preferably in the financial services industry;
• Communications/event marketing background desirable;
• Experienced Cvent user is essential;
• Intermediate level HTML coding is desirable;
• Intermediate level knowledge of Salesforce is essential;
• Solid understanding of Microsoft Word, Excel, and PowerPoint, and general computer proficiency;
• Ability to communicate clearly and concisely, both orally and in writing;
• Strong verbal and written communication skills;
• Exceptional organizational skills;
• Proven ability to plan, manage and executive multiple events simultaneously;
• Flexible to change;
• Online registration, experience desirable;
• Collaborative and team environment attitude required

We offer:

• Employee savings plan;
• Premium life insurance package;
• VIP medical package;
• International operating environment;
• Language classes;
• Soft skills trainings;
• Technical workshops;
• Development sessions with a mentor;
• Diversity of opportunities across a range of challenging and highly complex activities;
• Technical or leadership career pathway.