Who we are looking for

The Ongoing Due Diligence (ODD) team ensures compliance with current regulatory requirements by conducting periodic AML/KYC reviews of the register.

An ODD Associate 2 performs AML/KYC assessments on existing investors in line with Luxembourg AML/KYC regulatory requirements. The role will include direct contact with investors.

Why this role is important to us

The team you will be joining is a part of International Financial Data Services (IFDS). IFDS is a world-leading provider of outsourcing and technology solutions to the financial services industry. With its global headquarters in Toronto, IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. IFDS is present in North America, EMEA and APAC.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

• Perform ongoing AML/KYC reviews of the register in line with Luxembourg regulatory requirements
• Oversight of the static data maintenance performed on the register
• Ensure all accounts adhere to internal AML/KYC policy and procedures
• Assist in fund conversions - ensure the documentation provided by the previous administrator is in line with our AML policy and procedures, prepare AML/KYC files for conversions to a new administrator.
• Ensure strict adherence to internal rules, policies and procedures
• Conduct quality assurance and due diligence on existing clients, taking action where necessary
• Report any suspicious behaviour in relation to AML guidelines
• Review work practices, monitor service levels and implement change where necessary to improve the quality within the department and ensure necessary controls are in place
• Provide support and training to junior team members
• Client contact to include communicating due diligence matters to investors, fund managers and compliance officers.
• The role will report into a Team Leader and Manager.
• The role will have no management responsibilities.
• The role will deliver against goals/targets that the team manager has set for the individual.
• The role will have a basic understanding that these in turn, deliver to the team goals.
• The role holder will understand that any financial spend will need to be authorised by the Manager.
• The role will be required to establish effective collaborative relations with peers and Manager.
• The role will require a good understanding of the business processes relevant to their role, a good understanding of how these relate to the business processes within the overall team, and a basic commercial awareness.
  The role will have previous relevant work experience within the chosen discipline. The role will be operating under structured supervision with set work routines.

What we value

• Manages risk within their individual role by following set procedures and understands that the impact of such risk may include financial and reputational damage to team.
• Demonstrates integrity in making decisions within the framework of their role.
• The role will lead by example for newer members of the team. For those with more experience in the role, this might include some work shadowing to help train those who are new to the role.
• Demonstrates commitment to IFDS Group Values.
• Demonstrates commitment to the ACE scheme where relevant.
• Encourages immediate colleagues to achieve a high level of performance to meet their objectives/targets.
• Understands that their work may impact on the work of other team members and ensures tasks are completed to the relevant standard and in a timely manner.
• Effective communication skills will be required with the ability to exchange information on a regular basis.
• May provide on-the-job training/support to new team members
• Has a good understanding of the tasks performed within own role. Tasks are generally basic and routine.
• Delivers against goals and targets set by team manager, acting within well-defined basic procedures.
• Able to implement changes to the way tasks are completed, as guided by team
• Good understanding of own goals/targets and processes/procedures which impact on own role. Has ability to suggest improvements to these processes/procedures.

Education & Preferred Qualifications

• Experience of at least 2 years in a similar position
• Experience in a similar position is preferred.
• A thorough and methodical approach to problem solving
• Demonstrable experience of working accurately and with attention to detail
• Excellent communication skills and a sound understanding of the fund administration process
• Advanced computing skills (MS Office: Excel, Word, PowerPoint, Access and Outlook…)
• Strong client focus
• Fluent in English with strong language skills as clear preference
• Additional languages (e.g. German, French, Luxembourgish, Italian and/or Spanish) are considered assets

We Offer:

• Premium life insurance package
• Employee savings plan
• VIP medical package
• International operating environment
• Language classes
• Soft skills trainings
• Technical workshops
• Development sessions with a mentor
• Diversity of opportunities across a range of challenging and highly complex activities
• Technical or leadership career pathway